Top 10 best gym management software

Source: Pexels

Managing a gym can be a daunting task, especially when it comes to keeping track of memberships, scheduling classes, and monitoring staff. That's where gym management software comes in - these programs help gym owners and managers streamline their operations, saving time and increasing efficiency. 

But with so many options on the market, it can be hard to know which software to choose. In this article, we'll be discussing the top 10 best gym management software, based on a variety of criteria such as features, ease of use, pricing, and customer support. 

Whether you're a small gym owner or managing a large fitness centre, this article will help you find the software that's right for your business. So without further ado, here’s the top 10 best gym management software:

10 Best Gym Management Software

1. Rezeve

Rezeve is a comprehensive management software that is designed to help not only gym and fitness businesses but all service-based businesses streamline their management operations and improve the booking experience for their customers.

It offers a wide range of tools and features, including a custom branded website builder, booking management, staff management, membership management, and marketing, making it a valuable resource for businesses of any industry looking to manage and grow their business.

One of the standout features of Rezeve is its Shareable Package, which allows members to purchase a package of sessions and share them with their friends and family. This feature is particularly useful for businesses that want to encourage members to refer new customers, as it offers an incentive for members to do so.

In addition to the Shareable Package feature, Rezeve also offers Spot Booking and Family Account features. With Spot Booking, customers can reserve their preferred spot or equipment before a class starts, ensuring they get the spot they want. This is particularly useful for businesses such as spin classes, bounce studios, and Pilates studios.

The Family Account feature is great for businesses catering to children, allowing customers to create child accounts and book classes and packages on their behalf, even if the child doesn't have their own account or mobile number.

One of the additional benefits of using Rezeve is their commitment to providing unlimited support to their clients. This means that businesses can get the help they need whenever they need it, whether it is during the setup process or after they are fully operational. 

This is especially important for businesses that may not have a lot of experience with booking management software, or for those who may be using it for the first time. The unlimited support policy offered by Rezeve ensures that businesses can get the help they need to get up and running quickly, and to make the most of the software's many features.

Pros:

• Integrated custom-branded website builders that are user-friendly and require no coding skills to use. Plus, there are 50+ website templates to choose from.
• Unique features for managing family subscriptions, group booking, spot booking, and shareable package.
• Support online local payment methods such as virtual account, QRIS, bank transfer, e-wallet, and credit card.
• Unlimited support policy for businesses.

Cons:

• No free plan

Notable features:

• Branded website builder: Enable business owners to build their own custom branded website in a snap. No coding required!
• Spot Booking: Allow customers to reserve their desired spot or equipment before the class or services starts.
• Group Booking: Allow customers to book classes and sessions together with their friends or family, rather than each person making separate bookings.
• Shareable Package: Allows customers to purchase a package of sessions and share them with their friends and family.
• Family Account: Allow customers (parents) to book classes for their children.

Free Trial: 

2 months free trial period (Book a demo now)

Pricing: 

The standard plans are:

• Starter at 29.90 USD/month
• Team at 169.90 USD/location/month
• Business at 299.90 USD/location/month
• Enterprise: Contact for pricing

However, the pricing differs for each country and you can visit this page to see the price in your country. The good news is this software offers 20% OFF if you sign up to one of those plans annually.

Source: Glofox

2. Glofox

Glofox is a comprehensive app designed to manage gyms, fitness studios, and various other disciplines such as yoga, dance, pilates, and martial arts. It simplifies administrative tasks such as scheduling classes, managing members, billing, reporting, and check-ins, allowing gym and studio owners to focus on their core business.

With the Glofox Member App, members can easily book and pay for classes, courses, appointments, and memberships from their iOS or Android devices. The app can be integrated with social media pages, enabling seamless booking and payment options directly from social media platforms. 

Glofox also provides detailed reporting features that track metrics such as membership sales, attendance rates, and failed payments, while keeping members informed of changes through app notifications and messages.

Pros:

• User-friendly interface.
• Integrated custom-branded Android & iOS apps.
• Integrated CRM system.

Cons:

• Take a fee on top of the provider's fee.
• The pricing information is not readily available.
• Can be relatively expensive compared to others.

Notable features:

• Automated Emails and Push Notifications: Set up triggers that will automatically send emails or notifications.
• Membership Management: Create, customise and manage membership plans.

Free Trial: 

No free trial

Pricing: 

Customised pricing, start from USD 100/month

Source: Mindbody

3. Mindbody

Mindbody is a comprehensive gym management solution built to manage your entire business. Their all-in-one software solution includes enterprise and franchise management features. The platform offers client scheduling, employee management, marketing tools, payment processing, and online booking system to help streamline operations for businesses.

Pros:

• Robust open API.
• Integrated employee management tools, including automated payroll processing.
• Offers advanced customer support messaging features powered by artificial intelligence (AI).

Cons:

• Several customers have reported having difficulty contacting customer service. One customer commented on softwareadvice.com, "When trying to get an answer to a question, I was sent to three different people, and even then, I wasn't guaranteed a solution. Our account representative was also unable to help us with our issue and directed us to the website or another department, stating that they lacked the authority to change an email address."
• Some users have reported that certain bugs and glitches have taken longer than expected to fix.

Notable features:

• Virtual Class Streaming: Allows gyms to live stream and provide on-demand videos to instruct members remotely.
• Referral management: Track the clients who've sent new clients your way and automate the rewards process.

Free Trial: 

No free trial

Pricing: 

Mindbody has 4 different plans:

• Starter at 129 USD per month.
• Accelerate at 259 USD per month.
• Ultimate at 399 USD per month.
• Ultimate Plus at 599 USD per month.

Source: WellnessLiving

4. WellnessLiving

WellnessLiving is a comprehensive gym management software that offers a suite of tools to help gym owners and managers streamline their business operations.

With WellnessLiving, users can easily manage client information, process transactions, and launch marketing campaigns via direct mail, email, or SMS. The platform also provides detailed activity reports, interactive graphs, and inventory statuses, making it easy for users to stay on top of their gym's operations.

WellnessLiving's best feature is its AI tool, which analyses your gym's data to help you better understand your business. This includes evaluating membership patterns, churn potential and rates, and pricing effectiveness. By providing these insights, WellnessLiving can help gym owners and managers make data-driven decisions to improve their business operations and drive revenue growth.

WellnessLiving is particularly well-suited for fitness studios that use rewards programs to incentivize progress towards exercise goals and training competitions.

The software allows gym owners and managers to give out points for frequent purchases, which can be redeemed through the customizable client app. This feature can help increase member engagement and retention, as well as drive revenue growth for the gym.

Pros:

• Clean and user-friendly interface.
• Offers dedicated branded mobile apps.
• Booking platform can be integrated with Facebook and Google Maps.

Cons:

• Pay-per-feature pricing plan.
• No free trial or free plan to try out its feature.

Notable features:

• Rewards & Loyalty Management: Redeemable rewards program based on fitness contests, progress, and customer purchases.
• AI Analytics Tools: Evaluate and analyse data with integrated artificial intelligence tools.

Free Trial: 

No free trial

Pricing: 

WellnessLiving has 4 different plans:

• Basic at 89 USD per month
• Advanced at 129 USD per month
• Professional at 159 USD per month
• Enterprise: Contact for pricing

Source: TeamUp

5. TeamUp

TeamUp is a powerful gym management software that provides a range of features to help gyms and fitness centres streamline their operations. With TeamUp, gym owners and managers can organise customer information and waivers, collect payments, and create events or classes that members can sign up for online. 

Additionally, the software allows gyms to design a branded mobile app, making it easy for members to book appointments, make purchases, and keep their information and forms up to date.

One of the standout features of TeamUp is its family and group membership capabilities. Gym can collect information relating to family relationships, track schedules, manage group payments, and offer discounts for siblings or other group sign-ups. This makes it easy for families and groups to stay engaged with the gym and ensures that all members receive the benefits of the gym's services.

TeamUp also places a strong emphasis on security through its Access Security Control feature. When activated in members' mobile apps, it can be synced into the main software to manage access points and track those inside the facility. This ensures that only registered and enrolled members can access the gym's facilities, providing peace of mind for gym owners and managers.

One potential downside of TeamUp is that email campaigns require outside integration with an email tool like Mailchimp

Pros:

• Pricing structure is based on the number of members and does not offer tiered pricing. This means that all features are available to users regardless of the pricing plan they choose.
• Offers dedicated branded mobile apps.

Cons:

• Email campaigns require outside integration with an email tool like Mailchimp
• No free plan

Notable features:

• Access Security Control: Ensures that only registered and enrolled members can access the gym's facilities.
• Family and Group Account: Let customers create a shared account for their family or friends. This allows them to add family members or friends as members of their account, making it easier to manage schedules, track payments, and take advantage of group discounts.

Free Trial: 

1 month free trial period

Pricing: 

Depends how many active customers you have per month:

• 99 USD per month for 0-100 clients.
• 159 USD per month for 101-200 clients.
• 189 USD per month for 201-300 clients.
• 219 USD per month for 301-400 clients.
• 249 USD per month for 401-500 clients.
• 279 USD per month for 501-600 clients.
• 309 USD per month for 600+ clients.

Source: PushPress

6. PushPress

PushPress is a gym management software that was built by gym owners, for gym owners. The creators of PushPress started their own gyms before developing the software, which gives them a unique understanding of the challenges and pain points that gym owners face. 

This software is a powerful gym CRM system that provides users with tools to communicate with members, organise member information and documents, and manage point-of-sale (POS) transactions and inventory.TeamUp also allows users to process payroll from the CRM for staff and trainers, making it easy to manage and compensate employees.

One of PushPress noteworthy features is its workout tracking capability. Training staff can set a workout regimen for a member through the member app and track it in real-time. This feature can help trainers monitor member progress and provide customised workout plans to help members achieve their fitness goals.

Pros:

• Can be integrated with popular tools like Slack, Facebook, Google Calendar, Mailchimp, and Zapier. 
• Offer a free plan with unlimited leads and 100 members cap.
• User-friendly and simple interface.

Cons:

• Not all features are available immediately; instead, you may need to purchase add-ons to access certain features.
• The free plan does not include integration with external tools.

Notable features:

• Workout Tracking: Allow trainers to create a personalised workout plan for members using the member app, and monitor their progress in real-time.
• Lead Generation System: Track and follow up with leads automatically with features like lead tracking, which enables you to view a complete list of your leads and their entire communication history. Additionally, the feature offers automated follow-up functionality to send text messages, make phone calls, and send emails to leads.

Free Trial: 

No free trial since its already have free plan

Pricing: 

PushPress has 2 different plans:

• Pro: 159 USD per month
• Max: 229 USD per month

Add-ons:

• Branded member app: 97 USD per month
• PushPress Grow: not specified

Source: Zen Planner

7. Zen Planner

Zen Planner is a specialised gym management software that offers tailored features for specific types of fitness centres, including CrossFit, Mixed Martial Arts (MMA), yoga studios, and traditional gyms.

These specialised features include workout score tracking, lift percentage calculations, and skill and belt tracking, allowing gym owners and coaches to more effectively track their athletes' progress and provide personalised coaching.

A key highlight  of Zen Planner is its ability to allow coaches to assign daily workouts through the app, which athletes can view in real time. This helps to keep athletes accountable and motivated, while also ensuring that they are getting the most out of their workouts.

In addition to its specialised features, Zen Planner also offers a suite of tools to help gym owners manage their business operations. These include marketing tools, payment processing, appointment and class scheduling, and a mobile app for members to use. 

The software also includes a full retail management module for processing transactions and tracking inventory, making it easy for gym owners to manage all aspects of their business from a single platform.

Pros:

• Pricing structure is based on the number of members and does not offer tiered pricing. This means that all features are available to users regardless of the pricing plan they choose.
• Centralised dashboard.

Cons:

• Limited mobile apps functionality.
• Some users have reported that system updates are too frequent and occur at inconvenient times.

Notable features:

• Skill Tracking: Allows trainers to track student progress in terms of workout scores, lift percentages, and belt levels.
• Family and Group Account: Allow customers to create a shared account for their family or friends under a single shared account.

Free Trial: 

No free trial

Pricing: 

Depends how many active customers you have per month:

• Basic at 117 USD per month for 0-50 members
• Standard at 157 USD per month for 51-100 members
• Premium at 197 USD per month for 101-250 members
• Enterprise at 251 USD per month for 251+ members

Source: Virtuagym

8. Virtuagym

Virtuagym is a versatile gym management software that offers a range of tools designed to meet the needs of gyms and clubs of all sizes. From personal trainers to enterprise gym chains, Virtuagym has the tools you need to manage your business efficiently. One of its standout features is its ability to manage virtual studio classes, allowing members to exercise from the comfort of their own homes.

Virtuagym excels in streamlining billing and payment processes. The platform includes automations to ensure that you get paid on time and provides tools to manage all your administrative tasks, including retention, financials, and acquisitions. Virtuagym also offers a reliable credit card payment system that makes it easy to accept payments from your members.

Pros:

• Offer integrated virtual class platform.
• User friendly interface with modern UI design.

Cons:

• Undisclosed pricing.
• Contacting customer services can sometimes take too long, causing delays in addressing issues or concerns.

Notable features:

• Integrated Membership Management System: Create different tiered memberships, day and multi-visit passes, and adopt a pay-as-you-go credit system.
• Retention Dashboard: Allow you to monitor membership analytics, giving you access to crucial business data such as acquisition, retention, customer lifetimes, and purchasing behaviour.

Free Trial: 

No free trial

Pricing: 

Contact Virtuagym for more about their prices

Source: GymMaster

9. GymMaster

GymMaster offers a range of tools to help gym owners and managers manage their online booking system, process POS (point of sale) transactions, and integrate billing transactions seamlessly. 

The key highlight of GymMaster is its marketing capabilities, which can help gym owners and managers attract new business and retain existing members.

The software includes a range of marketing features, and its premium packages also offer retention management tools that can help automate tasks like renewals and send notifications to customers about their membership status or various gym promotions.

Pros:

• Have a wide range of marketing tools.
• Customizable POS dashboard.

Cons:

• Limited integration options.
• Steep learning curve.

Notable features:

• Automated Check-in and Access Control: Ability to integrate with hardware that has access control functionality, such as RFID, Bluetooth door reader, and desktop RFID reader.
• Custom Branded Mobile App: Have your own custom branded version that listed on Android Google Play and Apple App Store

Free Trial: 

No free trial

Pricing: 

GymMaster has 4 different plans:

• Foundation plan at 89 USD per month
• Advanced plan at 129 USD month
• Professional plan at 189 USD per month
• For Enterprise plan pricing, contact GymMaster

Source: RhinoFit

10. RhinoFit

RhinoFit offers gym management software that is focused on simplicity. In addition to catering to traditional gyms, RhinoFit is also an excellent option for dojos, fitness clubs, and affiliate gym businesses. 

The software includes features to help gym owners create effective email marketing campaigns to generate new business and attract new members. It also offers essential features like online booking and automated billing and payment processing, making it easy for gym owners to manage their finances and membership base.

RhinoFit also allows gym owners to create custom gym memberships and automatically bill members. Members can easily reserve classes and appointments through the gym's website, and can download the RhinoFit app for free on iPhone and Android, making it easy to stay connected with the gym and access their membership information on the go.

Pros:

• Offer a free plan.
• Clean and simple UI design.
• User-friendly and easy to learn interface.

Cons:

• RhinoFit-specific hardware can be expensive.
• Some users have reported issues with the custom branded mobile apps, citing bugs and other glitches

Notable features:

• Product Management: Keep track of sales and track inventory levels, making it simple to manage merchandise sales alongside their other business operations.
• Workout Tracking: Trainers and customers can track their workout regime and progress. It also has an integrated leaderboard feature that allows gym members to compete with each other and track their progress in real time.

Free Trial: 

No free trial since its already have free plan

Pricing: 

RhinoFit has 4 different plans:

• The Intermediate plan at 57 USD per month.
• The Advanced plan at 149 USD per month.

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